Rochester Softball Association

Board Meeting Minutes
October 12, 2003 6:00 p.m.

Secretary Macken called the meeting to order @ 6:06 p.m.

Present: Joe, Tom, Becky, Mike, Maria, Nate, Brad, Jan, Joey and Daren

Tom updated the members on the new alarm going in the concession stand. It was installed on Monday 10/13 at a cost of $960.00 which will be paid for by the Eagles. The alarm is installed on the doors and windows and can also be activated by movement inside (sensors). The field manager will be in charge of activating and de-activating the alarm. There will be a code set up for each vendor who needs access to the facility. Tom is also looking into a safe for nightly deposits, installed it would cost $325.00.

The concession stand is now insured for theft at an additional charge of $128.00. Tom called about getting the monument insured but has yet to get price quotes.

He purchased poly-carbon plastic to replace the sections that were broken by vandals.

There is a $1718.92 balance in the concessions account after paying sales tax (6 months) and writing a check for $7000.00 to the general fund.

Capital Improvement suggestions:

… Scoreboards on fields one and two
… Another porta potty on field two
… Fix the water problem on field 2
… Fence guards
… Bleacher pads
… Fix monument
… Score pad holders
… Bat racks
… Warning tracks

Discussed ideas for appreciation week: All star team tournament, bat give-away, gift certificates to various sporting good stores, lower prices in concessions, free hot dog to each team member, clothing and softball gear give-away.

Becky presented the idea of giving T-shirts to league champions rather than (or along with) a trophyŠMaria is going to get prices for us.

We are going to bid for class C/D coed state tournament to be played here.

Holiday (Recognition) party to be at John Barley Corn again this year, Becky will send out date options to see what works best for everyone and will get it organized.

Meeting adjourned 7:15pm until late winter/early spring.

Respectfully submitted,
Becky Macken, RSA Secretary